Estates and Bequests
The University of Bayreuth strives to permanently preserve the work of individuals, associations, and other legal entities closely associated with the University, and to make the testimony of their work accessible for use. These can be bequeathed during one's lifetime (bequest) or come to the University via descendants, heirs, or the like (estate). Research documents of the University's academic staff are not subject to any obligation of return. Nevertherless, researchers are encouraged to offer them to the University of Bayreuth.
The services of individual facilities in detail:
The University Library acquires the following items from estates and bequests
- books and other media (e.g. visual and audio media) published by publishing houses,
- so-called "grey literature", i.e. sources that have not been published by a publishing house, as well as
- completed journal volumes (in exceptional cases)
as a matter of principle, only if they are relevant to its scholarly collection and are not yet available in its holdings. For the evaluation and, if necessary, the further processing procedure, the University Library requires an overview of prospective works in advance, e.g. in the form of a list, which ideally contains information on the author, editor, title, and year, and in the case of journals, information on the title and publisher as well as which volumes are available in full, and whether they are bound or unbound.
Not accepted, as a rule:
- examination papers (these may be offered to the University Archives),
- books with many personal notes/ margin notes and markings (these may be offered to University Archives),
- printouts of individual journal articles,
- individual issues of printed journals, and
- individual or incomplete volumes of printed journals (except for gap-filling).
The University Library reserves the right to decide on the worthiness of storage, the form of storage, and the provision of publications. The transfer is free of charge and permanent on the basis of a contractual arrangement (donation, deposit).
Contact by telephone 0921 / 55-3420 or by e-mail to auskunft.ub@uni-bayreuth.de.
University Archives will accept the following from previous and subsequent estates
- unpublished works from scientific and artistic activities,
- correspondence and personal documents,
- documents on teaching and research activities at and outside of the University of Bayreuth,
- documents on activities in external research committees, associations, and institutions, as well as
documents on biography and personal career.
The records can be in many different forms and formats (written documents, printed documents, text files, e-mails, analogue and digital sound, image and film documents). In the course of offering the documents for deposit, a list must be prepared, the template of which can be found on the homepage des University Archives.
As a rule, the following are not accepted:
- books and other media published by publishers (e.g. visual and audio media) (these can possibly be offered to the University Library), as well as
- research data still being discussed in public (their provision can possibly be arranged with the research data management team).
In accordance with the University of Bayreuth Archive Regulations, the University Archive reserves the right to decide on the archival value, the form of storage, and the provision of the archival records. The transfer is free of charge and permanent on the basis of a contractual arrangement (donation, deposit).
For contact and advice, please call 0921 / 55-4700 or send an e-mail to archiv@uni-bayreuth.de.
The Research Data Management team acquires data from previous and subsequent estates
With the digital asset management system "Collections@UBT", University members can access and present their digitally available collection and research material. The system is primarily designed for the presentation and publication of audio-visual media.
As a rule, the system does not accept:
- analogue research data (e.g. texts, questionnaires, photographs etc. in non-digital form, although these can possibly be offered to University Archives or the University Library).
Thanks to a flexible data model and configurable rights management, the system can be largely adapted to the needs of researchers. Collections@UBT offers the possibility of a purely digital bequest on the basis of a contractual arrangement (donation, deposit).
Contact and advice at 0921 / 55-5865 or by e-mail to fdm@uni-bayreuth.de.
The Iwalewahaus accepts materials from previous and subsequent estates, especially materials on modern and contemporary art, by prior arrangement (analogue and also digital), if they are thematically compatible with the underlying concept of the collection.
Details of the collection concept can be found on the homepage of the Iwalewahaus.
The following objects and data can be included in the art collection of the Iwalewahaus and the thematically related collection of written material, sound recordings, and photographs:
- collection and research material directly related to the contents of the art collection at the Iwalewahaus (analogue and digital),
- correspondence between artists, curators, and researchers,
- materials documenting exhibitions, symposia, art workshops, artistic work and major events (posters, flyers, invitation cards, photographs, sketches...),
- unpublished works from academic and artistic activities, as well as
- documents on provenance research.
Not accepted:
- Books and other media (e.g. visual and audio media) published by publishers (these can possibly be offered to the University Library),
- Research data still being discussed in public (under certain circumstances, their provision can be arranged with the research data management team),
- Examination papers (these can possibly be offered to University Archives),
- cultural objects with human or animal remains, and cultural objects that could be assigned to ethnography.
Contact and advice on telephone number 0921/55 4500 or by e-mail to iwalewahaus@uni-bayreuth.de