Forms, newsletters and information

• Reporting the absences of an instructor
  

see "Hiring a research associate"

• see "Hiring"
  

see Work accident

• Guidelines for addressing conspicuous behaviour in connection with alcohol and other addictive substances
  
• see Operating agreements

• Form: Performance review
  
• Form: Evaluation during the probationary period
  
• Form: Assessment of the probationary period
  

• Annex to the agreement for grading examinations
  
• Notice concerning the required documents
  

Bonus for shift work

• Advance payment      English Verison     
• Request for approval    English Version
• German Railways: Request for self-booking
• Vehicle insurance on business travel
• Official travel without cost reimbursement (only for professors)
• Explanatory notes on approval    English Version
• FAQs
• Form: Advice for work stays under special climatic and health conditions (general medical advice on approval)
• Travel and subsistence form        English Version
• Travel for an interview visit    English Version
  

see "Recommendations"

Overview of current circulars

• Notes on the implementation of the collective agreement on deferred compensation
  
• § 40 "Special regulations for employees at universities and research institutions"
  
• Collective agreement on deferred compensation
  
• TV-L for academic positions
  

• Claims for damages to property
  
• Circulars on damages in the event of third-party negligence, see Circulars
  

Conflict management

• see also HR Development
• Ciculars on continuing education programmes offered by the adult education centre, see Circulars
• Courses offered by the adult education centre

see Punch clock, record of time worked

see "Incapacity to work, providing notice"

• Declaration of employment (certificate)
  
• Work certificate form (to be submitted together with vacation card)
  

see "Punch clock, record of time worked"

• Notes on writing letters of reference
  
• Circulars on writing letters of reference, see Circulars
  

see Assessment (professional)

• Address list: opticians
  
• Request
• Information on obtaining special visual aids at workstations with computer monitors
• Price list

see "Law governing academic contracts (WissZVG)"

see "Punch Clock, record of time worked"

• Data protection information for the processing of personal data within the scope of the application
• Consent to the processing of personal data within the scope of the application
• DSGVO Attachment 1
• DSGVO Attachment 2
• DSGVO Attachment 4
• DSGVO BesVers

• Request for recognition of eligible periods
• Information on the duty to abide by the constitution in the public service      English Version
• Confirmation: Rules for the information processing infrastructure of the University of Bayreuth Acknowledgement        English Version
• Confirmation: rules for dealing with scientific misconduct at the University of Bayreuth    Eglish Version
• Declaration: Information processed by the Federal Central Criminal Register
• Explanation: Recruiting for temporary employment    English Version
• Explanation: no investigation by the public prosecutor's office, finances in order, etc.       English Version
• Declaration: Secondary employment       English Version 
• Form for calculating the holiday entitlement        English Version
• Research Associates' Council: Information for newcomers         English Version
  
• Informationen for new members of the university         English Version
• Leaflet on the documents for the hiring process
• Regulations for the University of Bayreuth's IT infrastructure      English Version
• Personal data sheet for civil servants
• Personal data sheet for civil servants LfF
• Personal data sheet for civil servants LfF: notes
• Rules for handling scientific misconduct at the University of Bayreuth         English Version

• Request for hiring employees with acitivities exclusively at office/monitor workstations (please use external PDF reader)
  
• Reques for hiring employees for activities additionally involving hazardous substances, bio-materials and/or physical/mechanical agents (please use external PDF reader)
• Statement regarding criminal record
• Overview of other required documents
• Documents for new hires
• Simplified determinations of pay grade

• Request for IT equipment only if hired by the Central University Administration
  
• Notice of entering service
  
• Request for hiring any public emplyees/civil servants with activities exlusively at office/monitor workstations (please use external PDF reader)
• Request for hiring any public employees/civil servants for activities additionally involving hazardous substances, bio-materials and/or physical/mechanical agents (please use external PDF reader)
• Declaration on prior periods of service for the determination of pay grade in accordance with § 16 TV-L    English Version
  
• Determination of pay grade on the basis of TV-L
• Determination of pay grade for manual workers
• Personal data sheet for public employees and civil servants
• Simplified determination of pay grade

• All documents below as a zipped file
• Application for capital-forming investment from part of the remuneration; notification of the type of investment for capital-forming performance of the employer         English Version
• Information on the duty to abide by the constitution in the public service    English Version
• Confirmation: Rules concerning the University of Bayreuth's IT infrastructure    English Version
• Confirmation: Rules for handling scientific misconduct at the University of Bayreuth    English Version
• Declaration on prior periods of service for determining the pay grade in caccordance with § 16 TV-L    English Version
• Declaration: Hiring for temporary employment    English Version
• Declaration: No investigation by the public prosecutor's office, finances in order misc.    English Version
• Declaration: Secondary employment    English Version 
• Form for calculating holiday entitlement    English Version
• Notice regarding collective bargaining cut-off periods    English Version
• Information and application for exemption from compulsory insurance in supplementary public service pension schemes    English Version
• Information provided by the Research Associates' Council for newcomers    English Version
• Information for new members for the university         English Version
• Instructions: Documentation for new hires    English Version
• Regulations concerning the University of Bayreuth's IT Infrastructure     English Version
• Personal data sheet for public employees    English Version
• Personal data sheet for determining data for payroll accounting    English Version
• Request for hiring employees
• Rules for handling scientific misconduct at the University of Bayreuth    English Version
• Privacy policy Uni/LFF
• child benefit/LFF
• Sample employment agreement for third-party projects
• Sample employment agreement with teaching responsibilities
• Confirmation of receipt: Privacy policy Uni/LFF

• Instructions for hiring assistants
• Working time for student assistants, taking into account the leave entitlement, according to the model for working hours in place since 01.01.2016
• Duty to document working hours in accordance with the Minimum Wage Act
• Hiring via ITS-Portal
• Form: Hiring part-time assistant with activities exclusively at office/monitor workstations     English Version
  
• Form for hiring part_time assistats for activities involving hazardous substances, bio-materials and/or physical/mechanical agents     English Version
  
• Form for hiring student assitant with activities exclusively at office/monitor workstations     English Version
  
• Form for hiring a student assistant for activities involving hazardous substances, bio-materials and/or physical/mechanical agents     English Version
  
• Costs of auxiliary staff employed (overview as of 01.01.2019)
• Costs of auxiliary staff employed (overview as of 01.01.2018)

• Information on the determining of remuneration    English Version
  
• Information on the duty to abide by the Constitution in the public service    English Version 
  
• Application for employment/Personal questionnaire        English Version 
  
• Questionnaire on social insurance to determine whether insurance is compulsory or not      English Version 
  
• Information on required hiring documents       English Version
  

see "Recommendations"

• Courses/workshops
  
• see also "Continuing education"
  

Current job vacancies

• Form for ordering the "DB Job Ticket"
  
• Terms and conditions for the DB Job Ticket
  

• Hiring form (please use external PDF Reader)
• Legal text in the current version
• Principles in dealing with time limits according to WissZVG
• Circular on amendments to the WissZVG, see "Circulars"
  

• see "Hiring"
  

• Obligation to announce the vacancy
  
• Basic features of the work
  

• FAQ's
  
• Form on documentation
  
• Minimum Wage Act
  
• Circulars on the obligation to document, see "Circulars"
  

• Please note: the University of Bayreuth used to be responsible for the settlement of relocation costs for its employees. Effective 01.11.2009, responsibility was transferred to the Landesamt für Finanzen (LfF).  The University of Bayreuth is now only responsible for confirming the reimbursement of relocation costs.

• You are requested to send your requests for settlement of moving costs after 01.11.2009 to the following address: Landesamt für Finanzen, Dienststelle Regensburg, Bearbeitungsstelle Straubing, Hans-Adlhoch-Str. 29, 94315 Straubing or P.O. Box 153, 94301 Straubing Telephone: 0941/5044-01 (operator), fax: 0941/5044-3877, E-Mail: zast.trennungsgeld@lff.bayern.de

  Request for approval of reimbursement for relocation costs
  

• Only the standard forms provided by LfF for the settlement of moving costs can be used for such applications. These can be found at: http://www.lff.bayern.de/formularcenter/index.aspx on the website of the LfF. An electronic submission option is not yet available. The e-mail address is provided on every billing form sent by the Landesamt für Finanzen. As soon as a personal e-mail address is provided, the billing notices will be returned by e-mail. Only if no personal e-mail address is provided will the billing notices be sent by post to the business or private address.

  For any questions or further information please contact Mr. Zippel, Tel. 0941/5044-3874 from

  Landesamt für Finanzen.
  Relocation expense settlement

see Business travel

Guest visit (request)    English Version

• Alcohol and addiction
• Amendment to the operating agreement with regard to flexible working hours
  
• Operating the telephone/fax system
• Operating agreement with regard to flexible working hours for non-adademic staff

• Brochure on operational integration management
  
• Form: Accepting/rejecting an offer
  
• Circulars on operational integration management, see "Circulars"
  

see Incapacity to work, providing notice

• Request for births up to 30.06.2015
• Request for births after 01.07.2015
  
• see "Recommendations"

• Form to recommend special performance-related remuneration
  
• Guidelines for establishing a basis for awarding performance-related remuneration
  

see "Performance review" (employees)

• Guidelines
  
• Form
  

• Concept
  
• Criteria catalogue
  

• Request form
  

• Parental and care leave
• Home and teleworking/home office
• Guidelines concerning the performance review, see here
• Guidelines on the topic of addiction and alcohol

Regional financial authorities (Landesamt für Finanzen)

Reimbursement for excursions

• Request form
  
• Circulars on salary adjustment, see Circulars

• Secondary employment request     English Version
  
• Declaration concerning secondary employment: see "Hiring an Akademischer Rat as a fixed term civil servant"
• Reporting usage fees

• The Landesamt für Finanzen, Dienststelle Regensburg, Bearbeitungsstelle Straubing (Tel. 0941/5044-0) is responsible for approving and settling separation allowances; authorized persons can obtain information from this office, and the necessary forms are available on the internet pages Landesamtes für Finanzen. The separation allowance must be applied for in writing by the beneficiary within a period of half a year after the commencement of the official measure at the relevant office, the Landesamt für Finanzen. The Landesamt für Finanzen provides information and the application form on its website.
  
• Forms
  

see "Hiring"

Guidelines for using social media

see "Circulars"

• Request for a teaching assignment
  
• Teaching assignment invoice (Faculty)
  
• Teaching assignment statement (unpaid)
  
• Teaching assignment invoice (Language Centre)
  

• Form for deans: teaching duties
  
• Form for documenting teaching duties
  
• Information on the legal regulations regarding teaching responsibilities
  

see "Recommendation for action"

• Online booking guide
• Agreement on flexible working hours for non-academic staff, see Operating "agreements"
• Form: time recording
• Visiting the doctor's office (correction)
• Business travel (correction)
  
• Other Reasons
  
• Circular on amendments to the agreement, see "Circulars"
• Time sheet: Excel
• Record of time worked for EU-funded and DFG employees

see "Assessment (professional)"

see "Assessment (professional)"

see "Business travel"

Visiting lecturer, (request)

• Supplementary sheet on the investigation of accidents at work
  
• Form for the investigation of accident at work civil servant
  
• Form for the investigation of accident at work employer
  

• Notification of incapacity for work/Health notification following incapacity for work
  

Information for new members of the university    English Version